Project Administrative Assistant

The incumbent is expected to have:

§          BS degree in administration, public relations or other relevant fields.

§          Knowledge in various software programs including Microsoft Office and Internet. 

§          A minimum of 3 years experience of demonstrated success in the field of work with good knowledge of management and reporting

§          Fluent written, read and spoken English is required, Hebrew is an asset.

Applicants must acquire the ability to:

1.        Provide administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner

Main Activities:

§          Type correspondence, reports and other documents

§          Maintain office files

§          Open and distribute the mail

§          Take minutes at meetings

§          Distribute minutes

§          Coordinate repairs to office equipment

2.        Provide support to Council to ensure that Council is provided with the resources to make effective decisions

Main Activities:

§          Maintain confidential records and files

§          Maintain records of decisions

§          Arrange for payment of honorariums

§          Research and assist with the preparation of motions, policies and procedures

§          Review and edit reports

§          Prepare correspondence

§          Prepare documents and reports on the computer

§          Schedule meetings

§          Prepare agendas for meeting

§          Attend meetings when required

§          Record minutes and submit minutes for approval

3.        Provide receptionist service

Main Activities:

§          Greet and assist visitors

§          Answer phones

§          Direct calls and respond to inquiries

 4.        Perform other related duties as required